SHIFT:

• 1. Pre-clinic and clinic preparation
• Prepares and organizes chart for new patients.
• Scheduling patient appointments.
• Organizes and restocks clinical materials, which includes patient records, evaluation materials and reference information.
• Manages all on-site program medical records.
• Assures all necessary information for the clinical team is readily available.
• 2. Pre-Registration activities
• Obtains requisite demographic and third party payer information.
• Verifies information existing in the electronic health records or other verification systems regarding the patient. If no information exists will complete patient registration.
• Maintains daily attendance logs and enters electronic billing information.
• Verification of all billing within 10 days of encounter date.
• All charges entered within month of service.
• 3. Medical Records
• Creates and maintains database to assure easy access to patient information.
• Organizes patient chart to include all necessary forms and information.
• Completes demographic information on flow sheet in chart.
• Copies and files documents in chart.
• Verifies that Release of Information forms are completed, signed and filed in the chart.
• Verifies that all lab results and consultative reports are filed in the chart in the correct section.
• Monitors to assure treatment plans are completed and signed.
• Performs routine chart analysis in order to make certain charts are in compliance with standards.
• Makes certain charts are returned to the secretarial office.
• Closes charts on inactive patients after all reports and other appropriate information is filed in the chart.
• Delivers closed charts to HIM Dept. as soon as services are completed and information is filed.
• Receives reports from transcriptions, copies, files and sends appropriately per release form.
• Writes note in progress section to indicate report has been sent.
• 4. Secretarial
• Data entry for daily score rating
• Photocopies materials for staff and patients, as needed.
• Monitors office and program supplies and orders or shops for new supplies when necessary.
• Completes purchase orders for all requested items.
• Type memos, letters and reports as needed.
• Assists Manager and other staff with special projects.
• Participates in performance improvement activities as requested.
• Collects mail and distribute it to the staff.
• Sends letters to referring physicians regarding patients who do not follow through with appointments.
• Forms management for public programs (ex. SSI, charting).
• Special Event coordination.
• 5. Behavior Assistant responsibilities
• Provides part time back up coverage for the day treatment staff.
• Provides daily transportation services to children in the program.
• Maintains a program environment that is clean, safe, and therapeutic and appropriately equipped for the population served.
• Maintains meal program selection and ordering procedures. Evaluates and identifies opportunities for improvement based on patient needs.
• Assists in providing educational and supportive activities to the children.
• Supports after school program clinical needs.
• Incorporates treatment goals and interventions for the child into group and individual program activities.
• Follows interdisciplinary team recommendations and treatment protocols.
• Provide ongoing assessment of vehicle maintenance and safety.
• Maintain necessary paperwork for the vehicles and for the children transported.
• Responsible for the timely documentation of information in the patient record.
• Answers general telephone calls and refers to appropriate staff.

• High School Diploma / GED Required
• Bachelor's Degree behavioral health field Preferred

• Prior work experience with children who have special health care needs and clerical experience in a health care setting. Preferred

• Knowledge of child development, demonstrated skills working with children in groups, and knowledge of behavioral principles are strongly preferred.
• Familiar with and comfortable using computers.
• clerical experience in a health care setting. (Preferred proficiency)

• Driver's License - Department of Motor Vehicles - upon hire - Required and
• Certification in Nonviolent Crisis Intervention - Crisis Prevention Institute - within 3 months - Required