Job Description Summary

The Department Coordinator for the Waino Wahtera Center for Student Success supports both professional and student staff by managing the daily operations of the Wahtera Center and Student Disability Services.

Essential Duties & Responsibilities (other duties may be assigned)

* Track and maintain financial reports for the Wahtera Center, Orientation, Family Weekend, and Student Disability Services
* Manage office equipment and coordinate maintenance and upgrades as necessary
* Lead assessment initiatives pertaining to efforts in the Wahtera Center and Student Disability Services (Orientation programming, disability cases, academic outreach, etc) in corresponding platforms
* Facilitate mass communications (surveys, emails, notifications) from the Wahtera Center and Student Disability Services, and follow up with stakeholders as necessary
* Compile and review data collected through mass communications from the Wahtera Center and Student Disability Services
* Serve as the web liaison; develop and maintain web pages for the Wahtera Center, Disability Services, Dean of Students and Student Affairs
* Oversee communication and collection of midterm grades each semester
* Oversee academic outreach for; appeal, reinstate, midterm grade, and other processes that highlight at risk students
* Serve on the Academic Intervention Team (AIT) and the Scholastic Standards Committee
* Assist with student outreach to specific populations and individual student interventions through one on one student meetings
* Coordinate student meetings with Student Success Coaches; rescheduling appointments, placement of students with coaches, scheduling of spaces for coaching appointments, etc
* Collaborate with staff to plan and execute Wahtera Center programs including orientation, Support Pack Weekend, and ExSEL
* Support Orientation professional and student staff; updating internal spreadsheets, processing orientation fees, assisting with questions from students and families
* Support UN class administrative needs; processing paperwork and tracking student registration
* Prepare Student Disability Services meetings for staff; create case management cases, upload documentation, schedule appointments, and follow up with students and families as necessary
* Support Student Disability Services staff by processing absence notifications, entering accommodations notices,
* Support the Wahtera Center Student Staff hiring and training processes
* Serve on the Student Affairs Student Training Committee
* Serve as the departmental Safety Liaison
* Serve as an active member of University, divisional and/or departmental committees and working groups.
* Work evenings, weekends, and irregular hours at certain times of the year based on the demands of the position.
* Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
* Apply safety-related knowledge, skills, and practices to everyday work.

Required Education, Certifications, Licensures (minimum requirements)

* Associate degree in a related field or equivalent work experience

Required Experience (minimum requirements)

* Two years experience in administrative roles
* Experience with budgets/financial reports
* Experience with supporting large scale events

Desirable Education and/or Experience

* Bachelor's degree in related field

Required Knowledge, Skills, and/or Abilities (minimum requirements)

* Demonstrated understanding of student development theory and a commitment to student success.
* Evidence of a commitment to enhancing diversity.
* Demonstrated ability to work effectively with students, faculty, and staff.
* Demonstrated willingness to work evenings and weekend hours.
* Demonstrated ability to function effectively in a fast-paced and sometimes stressful environment.
* Demonstrated ability to build relationships.
* Proven competence in managing multiple tasks and competing priorities.
* Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty and staff.
* Demonstrated commitment to contribute to a safe work environment

Desirable Knowledge, Skills, and/or Abilities

* Experience with Canvas or other learning management software.
* Experience with case management platforms
* Experience using social media platforms like Facebook, Instagram, and Twitter to communicate with students and other stakeholders.
* Experience with creating and maintaining web pages

* Demonstrated success in, or potential future contributions to, working with persons from diverse backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints. **

Work Environment and/or Physical Demands

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually low to moderate.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

• Employee Safety Overview

• Anti-Harassment, Discrimination, Retaliation Training

• Annual Data Security Training

• Annual Title IX Training

Required Departmental Training:

* Mental Health First Aid
* Safe Place Training

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Other Conditions of Employment:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities

1.00

FLSA Status

Exempt

Appointment Term

Shift

Pay Rate/Salary

Negotiable, No less than $50,000

Title of Position Supervisor

Director, Waino Wahtera Center for Student Success

Posting Type

Dependent on Funding

Special Instructions to Applicants (if applicable)

Additional Information