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Overview: As an Accounts Receivable Supervisor, you will be responsible for overseeing the accounts receivable process and leading a team of professionals to ensure timely and accurate collection of outstanding payments. Your role involves managing day-to-day operations, implementing best practices, and optimizing processes to maximize cash flow and minimize bad debt exposure. You will collaborate closely with cross-functional teams to resolve customer inquiries, mitigate payment discrepancies, and drive continuous improvement in accounts receivable operations.
Responsibilities:
Team Leadership: Lead and motivate the accounts receivable team, providing guidance, coaching, and performance feedback to ensure team effectiveness and productivity. Foster a collaborative and supportive work environment conducive to professional growth and development.
Process Optimization: Develop and implement efficient accounts receivable processes, policies, and procedures to streamline operations and enhance productivity. Identify areas for improvement and implement best practices to optimize cash flow and reduce DSO (Days Sales Outstanding).
Collections Management: Oversee the collection efforts for outstanding accounts receivable balances, including monitoring aging reports, prioritizing collection activities, and negotiating payment arrangements with customers. Proactively address delinquent accounts to minimize bad debt exposure.
Customer Relations: Serve as a primary point of contact for customer inquiries and payment disputes. Collaborate with sales, customer service, and other stakeholders to resolve billing discrepancies, address customer concerns, and ensure customer satisfaction.
Reporting and Analysis: Generate and analyze accounts receivable reports to track performance metrics, monitor cash flow trends, and identify areas for improvement. Provide regular updates and insights to management on accounts receivable status, aging, and collection efforts.
Compliance and Risk Management: Ensure compliance with accounting standards, regulatory requirements, and company policies related to accounts receivable processes. Implement controls to mitigate risk and ensure the accuracy and integrity of financial data.
Requirements:
- Proven experience (5years) in accounts receivable management, with a strong understanding of accounts receivable processes, credit management, and collections.
- Previous experience in a supervisory or leadership role, with demonstrated ability to lead and develop a team.
- Proficiency in accounting software and ERP systems (e.g., SAP, Oracle, QuickBooks) for accounts receivable management and reporting.
- Strong analytical and problem-solving skills, with the ability to analyze complex financial data and make data-driven decisions.
- Excellent communication and interpersonal skills, with the ability to interact effectively with internal and external stakeholders.
- Detail-oriented and organized, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong knowledge of accounting principles, financial analysis, and reporting standards.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco's HR Notice at Collection for California Applicants and Employees .
- Virginia residents may access our state specific policies .
- Residents of all other states may access our policies .
- Canadian residents may access our policies in English and in French .
- Residents of countries governed by GDPR may access our policies .
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.