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Overview: As a Payroll Specialist with at least 5 years of experience, you will play a critical role in ensuring accurate and timely processing of payroll for our organization. Your expertise will be essential in managing payroll operations, resolving payroll-related issues, and ensuring compliance with payroll laws and regulations. You will collaborate with cross-functional teams to streamline processes, enhance payroll efficiency, and provide exceptional service to employees.
Responsibilities:
Payroll Processing: Oversee the end-to-end payroll process, including data entry, calculation of wages, deductions, and withholdings, and generation of payroll reports. Ensure accuracy and compliance with company policies, regulations, and tax laws.
Timekeeping and Attendance: Coordinate timekeeping systems and procedures to accurately record employee work hours, leave balances, and attendance. Verify and reconcile timekeeping records to ensure accuracy of payroll calculations.
Benefits Administration: Administer employee benefits programs, including health insurance, retirement plans, and other voluntary deductions. Ensure accurate deduction and remittance of employee contributions and employer contributions to benefit providers.
Compliance and Reporting: Stay informed about federal, state, and local payroll laws, regulations, and tax requirements. Prepare and file payroll tax returns, including W-2s and 1099s, and ensure compliance with tax withholding and reporting obligations.
Payroll Support: Serve as a primary point of contact for payroll-related inquiries from employees, managers, and external stakeholders. Provide timely and accurate responses to inquiries, troubleshoot payroll issues, and resolve discrepancies in a professional and confidential manner.
Process Improvement: Identify opportunities to streamline payroll processes, enhance efficiency, and reduce errors. Collaborate with HR, finance, and IT teams to implement system enhancements, automation, and best practices to optimize payroll operation
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco's HR Notice at Collection for California Applicants and Employees .
- Virginia residents may access our state specific policies .
- Residents of all other states may access our policies .
- Canadian residents may access our policies in English and in French .
- Residents of countries governed by GDPR may access our policies .
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.