TITLE:

Manager, Disaster Management Initiatives

REPORTING RELATIONSHIP:

Sr Manager, Emerging Threats and Disaster Management

BASIC FUNCTION:

Manage the American Academy of Pediatrics (AAP) Council on Children and Disasters (COCD) and related disaster management initiatives. Manage the planning, development, implementation, and evaluation of AAP policy, advocacy and education related to emergency preparedness and disaster management. Manage the development of publications related to the topics addressed by the COCD, including policy statements, manuals, professional and caregiver education materials, conference proceedings, etc. Coordinate the review/approval process of draft policy and other materials and ensure other interested AAP entities provide input as appropriate.

DUTIES AND RESPONSIBILITIES:

1. Provide primary staff support for the COCD executive committee and subcommittees, including agenda development, meeting planning, report writing, technical assistance, minute taking and dissemination.

2. Lead, plan, develop, implement, and evaluate COCD programs utilizing the AAP policies and procedures for approval and implementation of programs.

3. Provide technical assistance, including grant and proposal writing, administration, and reporting for activities related to pediatric emergency preparedness and disaster management.

4. In partnership with the Senior Manager, Emerging Threats and Disaster Management, lead and facilitate interdepartmental collaboration to ensure a comprehensive, coordinated, and effective approach to disaster management support for AAP members. Work with other areas of the AAP to coordinate program activities and solicit funding. Coordinate initiatives of the COCD with those of corresponding chapter-level committees and interrelated committees, councils, and sections.

5. Organize, implement, and facilitate council virtual and in-person educational activities, including the AAP National Conference & Exhibition education and scientific abstract program and abstract award offerings. Coordinate with the Committee on Continuing Medical Education and interrelated committees, councils, and sections such as the Committee on Infectious Disease or Section on Emergency Medicine.

6. Provide analysis of policy and educational issues related to pediatric emergency preparedness and disaster management and other relevant issues.

7. Represent the COCD in a liaison capacity to the AAP Board of Directors and other medical/child advocacy organizations. Coordinate activities of the COCD with medical specialty societies, national partner organizations, and relevant federal entities.

8. Answer inquiries and provide technical assistance to members, physicians, allied health professionals, educators, governmental agencies, and other organizations related to pediatric emergency preparedness and disaster management.

9. Facilitate the development, review/revision, and approval processes for COCD policy and publications. Edit in-progress publications for readability and consistency of style, and compatibility with existing AAP policy. Coordinate the review/approval process of policy statements to appropriate councils, committees, sections, senior leadership, and the Board of Directors. Manage the editing, copyediting, galley proofing, reference checking, and approval process for draft policy statements, manuals, professional education materials, bibliographies, etc. Provide technical assistance to Board-appointed editors of AAP publications.

10. Oversee preparation, development, editing and proofreading of COCD by-laws, newsletters, and annual reports.

11. Work with appropriate AAP staff and external groups in the design, production, and promotion/dissemination of publications and assigned resources, including parent educational materials.

12. Manage AAP.org, HealthyChildren.org, and other AAP hosted web pages that make up the digital footprint for pediatric emergency management and disaster preparedness in accordance with AAP policies and identity programs.

13. Develop grant applications, contracts, and proposals in collaboration with COCD and partner organizations, and in coordination with AAP Development and Finance staff.

14. Develop and manage assigned budgets, contracts, and subcontracts. Prepare financial reports as needed.

15. Oversee the work of consultants and sub-contractors as required.

16. Perform other duties as assigned.

EDUCATION:

Bachelor's degree in public health, health care administration, or related field required or an equivalent combination of relevant education and work experience. Master's degree preferred.

EXPERIENCE:

At least three years' related experience in public health program planning and administration, including fiscal/budget responsibility, facilitating collaboration between various partners, editing/drafting correspondence and reports, and developing educational materials/resources, preferably related to disaster management activities. Experience with technical writing/editing, grants management/writing, pediatric public health issues, and working in a medical association, state public health agency, or national advocacy organization strongly preferred.

ESSENTIAL SKILLS:

Excellent organizational, interpersonal, diplomacy, critical thinking, project management, verbal/written communication skills required. Must be able to handle a heavy workload, manage multiple priorities simultaneously within established deadlines, work both independently and as part of a team, think creatively, take initiative, pay close attention to details, collaborate effectively with various internal and external constituents, quickly pivot as disaster response needs arise, promote and maintain a positive and cooperative team-oriented work environment with a commitment to equity, diversity, and inclusion. Strong technical acumen essential with proficiency in MS Office and the ability to learn and apply new technologies; experience with document collaboration platforms (e.g., SharePoint) and virtual meeting platforms (e.g., WebEx, Teams) preferred. Some travel and evening/weekend work required, along with the need for flexibility in arranging work schedule to accommodate availability of physicians and other subject matter experts.

Hybrid work environment of 40% of work time in the office per month.

To learn more about the organization, see a full job description, and/or apply for the position, please visit .

The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.

Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.