ESSENTIAL JOB DUTIES:

• Facilitates the proposal preparation process by advising internal customers on pre-award compliance issues including budget formats, sponsor forms, and electronic technical issues. Performs detailed analysis of proposals for budget accuracy, format, completeness, Governing Board authorization and responsiveness to the request for the proposal. Reviews all on-site specific documents and information for accuracy and completeness as part of the "pre-drafting" due diligence.

• Researches sponsors' application requirements, interprets such requirements, and makes recommendations to internal customers accordingly. Uses a variety of resource materials and media. Maintains the central office databases and files on all sponsor requirements. Completes Federal Representations and Certifications paperwork.

• Maintains standardized proposal documents and templates, updating them for any changes in rates and factors. Compiles and maintains standardized and exceptional contract documents. Prepares pre-award packages accordingly.

• Conducts outreach activities for internal customers on the proposal preparation process. Prepares written and oral presentations for such training sessions.

• Seeks recommendations and advice from senior negotiators as needed. Coordinates with senior negotiators on the final review and processing of proposals and responses to formal Requests For Proposals (RFPs).

• May analyze requirements for basic contract and grant instruments, serving as a point of contact for submission. May assist with the drafting and negotiation (as to form and legal provisions) of contract and grant agreements. May assist with the review and processing of partially-executed new agreements as well as the abstraction of legal and business terms from executed agreements.

NONESSENTIAL JOB DUTIES

• Related duties and special projects as assigned.

JOB SPECIFICATIONS

Required Knowledge, Skills, and Abilities:Extensive knowledge of MS Office Excel and Access. Ability to solve intellectual problems of appreciable variety and complexity using originality and ingenuity. Ability to exercise appreciable latitude for independent judgment and action. Experience working in complex environments with a high degree of organizational effectiveness. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments. Excellent communication skills with a proven ability to effectively interact with all levels of employees.

Minimum Education/Training Requirements:Associate's Degree in Business or related field, or equivalent knowledge.

Minimum Experience:Three years of related professional experience.

Physical Capabilities:Ability to work at a computer for extended periods of time.

Required Licenses, Certification or Registration:None

Supervisory Responsibilities/Controls:Reports to Contract Manager. Sets objectives with supervisor.

Work Environment:Hybrid Office/Telecommute environment, expected onsite percentage 40%-60%, with occasional travel between National Academies' facilities and to off-site meeting/sponsor locations.

Compensation Range: The National Academies of Sciences, Engineering, and Medicine support equity, fairness, and transparency in our compensation programs. An estimated compensation range for this position is $27.82- $38.25 per hour. Compensation offered to the selected candidate will be based on the candidate's relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range.

The National Academies' Statement on Diversity and Inclusion:

We, the National Academies of Sciences, Engineering, and Medicine (the National Academies), value diversity among our staff, members, volunteers, partners, vendors, and audiences. We recognize that talent is broadly distributed in society and that many perspectives enhance the quality of our work and drive innovation and impact.

We pledge to cultivate a workplace culture and climate that promotes inclusion, belonging, accessibility, and anti-racism; upholds equity; and values the participation of all who are engaged in advancing our mission. By embracing the values of diversity, equity, and inclusion in our programs, institutional policies and practices, and products, we will be able to better advise the nation on the most complex issues facing society and the world.

Equal Opportunity Employer:

It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.

Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.

Job Family: