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Human Resources Coordinator - DC Office
Washington, DC
Job Description
Human Resources Coordinator- DC Office
Office Management Department, DC Office
Debevoise & Plimpton LLP is a premier international law firm with market-leading practices, a global perspective and strong New York roots. Debevoise clients engage our lawyers for the high degree of quality, strategic focus and creativity we bring to our legal advice. Our talented administrative and legal support staff brings the same commitment to their work, ensuring the firm delivers the highest level of service and a distinctive client experience. We attract and retain highly skilled and dedicated staff by providing a work environment that is diverse, collaborative, respectful and collegial, and where professional growth is encouraged and nurtured. The firm is seeking a full-time Human Resources Coordinator for our DC Office.
RESPONSIBILITIES include but are not limited to:
HR/Office Management
- Daily Checking and monitoring of various InfoSec logs.
- Security badge administration.
- Coordinate and monitor conference services, catering and guest relation.
- Plan office events.
- Complete forms and submit reporting on various DC government entities to include filing LLC renewals, completing the Transportation Benefits Equity Amendment Act Survey and sending out DC Wage Theft Act forms each year.
- Record leaves for staff members
- Assist in maintaining employee files.
- Send out evaluation forms.
- Assist in onboarding new employees.
- Contribute to various office planning initiatives. This has included participating in architectural and construction meetings; office move, acquisition and disposal of office furnishings, etc.
- Vi entry and tracking of all legal applicants.
- Vi input of lateral and summer interviews.
- Hire incoming lawyers in WorkDay.
- Assist in onboarding of new hires.
- Send EEOC reporting information to NY for tracking.
- Compile lists and charts tracking recruits and evaluations for hiring partner.
- Register for on-campus recruiting schedules at local schools.
- Complete employment verification letters.
- Assign and track advisors.
- Update bar admission, lawyer seniority, and arrival/departure lists.
- Coordinate all aspects of SA onboarding.
- Plan and execute all summer events.
- Input and track Summer Associate assignments on the InfoSite and send evaluation requests.
- Send all associated correspondence.
- Handle reimbursement of travel, moving, and out-of-pocket expenses.
- Research and book restaurants and venues for client dining/entertainment.
- Assist with NY conferences and events held in DC.
- Assist with coordinating accommodations for visitors/trial teams (office space, conference space, war room, catering, badges, etc.)
- Coordinate business portraits with photographer and NY marketing dept..
- Arrange for CPR training.
- Assist with some outside associations and boards our lawyers are associated with.
- Whatever it takes to make what someone requests happen and fill in for assistants and reception when needed.
REQUIREMENTS:
- Bachelor’s degree or equivalent work experience.
- Excellent written and verbal skills.
- Must be extremely organized and possess excellent time management skills.
- Ability to work under pressure and handle multiple tasks.
- Able to effectively communicate with all levels of employees throughout the firm.
- Microsoft Office (strong emphasis on Excel and Power Point skills).
Preferred Qualifications:
- 3-4-year minimum human resources experience within a large law firm or professional services organization.
- Knowledge of Workday HRIS system.
- Law firm experience.
TO APPLY:
A resume and cover letter are required to apply for this position. Please tell us your salary requirements and where you saw this position posted. Send required materials to: hefiori@debevoise.com
Debevoise & Plimpton LLP is an equal opportunity/affirmative action employer. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other legally protected category in accordance with U.S. law.
Job Summary
Company
Employment Term and Type
Regular, Full Time
Salary and Benefits
$75,000-$85,000
Required Education
Bachelor's Degree
Required Experience
3+ years
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